JOB DESCRIPTION – HUMAN RESOURCES
ASSISTANT
Location: Bujumbura
Duration: 2 years (including 6 months’ trial
period).
Reports to: Operations Manager
About
Dreaming for Change and Position overview
Dreaming
for Change (D4C) is a family-centered community development organization
serving children, families, and communities in Burundi. Through education,
health, agriculture, and women’s empowerment, D4C tackles the root causes of
poverty and inequality while strengthening community-led transformation. As D4C
grows to more than 60 staff in 2026, the organization is investing in stronger
internal systems to ensure professional and reliable human resource management.
The
Human Resources Assistant will support the Operations Manager in
managing day-to-day HR administration, staff coordination, and internal
communication. This role helps ensure that staff files, contracts, recruitment
processes, performance documentation, and HR policies are well organized and
consistently applied across the organization. It is an administrative,
detail-oriented position that provides essential support to both staff and
management as D4C’s team continues to expand.
Key
Responsibilities
- Maintain
accurate and confidential staff files, including contracts, evaluations, leave
records, and disciplinary documentation;
- Prepare
employment contracts, addendums, and renewal documents, and keep HR databases,
attendance sheets, and timesheets up to date;
- Collect and
organize signed policies, codes of conduct, and onboarding documents; support
the development and use of HR templates and forms;
- Assist with
recruitment by drafting and publishing job announcements, organizing
interviews, scheduling candidates, and supporting reference checks and document
verification;
- Support staff
onboarding by preparing welcome packages, organizing orientation sessions, and
ensuring new staff receive contracts, policies, and job descriptions;
- Act as a first
point of contact for HR-related questions from staff, share reminders about
reviews, probation assessments, deadlines, and meetings, and help coordinate
staff meetings, trainings, and team-building activities;
- Ensure strict
confidentiality of employee and organizational information;
- Provide
administrative support to the Operations Department when needed, including
preparing minutes, helping with documentation audits, and supporting
procurement/logistics-related HR files.
Education
/ Qualifications:
- Bachelor’s degree in Human Resources, Laws, Administration,
Management, or a related field;
- Experience in HR or administrative roles (NGO
experience is an advantage);
- Basic knowledge of HR processes such as
recruitment, contracts, attendance management, and staff filing;
- Strong computer skills, especially in Word, Excel,
and Google Workspace;
- Good communication skills in Kirundi and French
(English is an added advantage);
- Strong organizational skills, attention to detail,
and ability to follow procedures;
- Proven ability to maintain confidentiality and
professionalism.
Personal
Qualities
·
High integrity and trustworthiness.
·
Respectful, supportive, and approachable with staff
at all levels.
·
Strong sense of responsibility, follow-through, and
reliability.
·
Positive attitude and ability to work in a diverse,
fast-growing team.
·
Commitment to D4C’s mission, values, and
community-driven approach.
Application process:
Interested
candidates should send:
1. A CV (maximum 2
pages) including 2 referees
2. A brief
motivation letter addressed to the Executive Director of Dreaming for Change,
explaining your interest and relevant experience.
To
jobs@dreamingforchange.org with the
subject “Application-Human Resources Assistant” by December 3rd 2025. Should you submit your application in English or French only.
Dreaming
for Change considers all applicants on the basis of merit without regard to
race, color, religion, sex, gender identity, age, disability, marital status or
any other characteristic protected by the law.
Please note:
· Only shortlisted candidates will be contacted and will proceed to the
next stage of the selection process.
· Applicants who
do not receive any response within two weeks of the closing date should
consider their application unsuccessful.
Janvier Manirakiza
Founder and Executive Director
